Planning an event in London – What are the essential points to note?

August 3, 2017

There are many businesses, including those which are based outside London which prefer holding any kind of events in the capital. Although this is their decision, yet they find the logistics intimidating enough. How is it possible to get all the intended people at the intended place and at the right time? Few of the most common events hosted in London are conferences, AGMs, seminars and award ceremonies from companies which are based both in and out of London. So, we’ve gathered a list of tips to help you choose the ideal event for a London event.

Going through the process of event planning

Two of the most vital questions while organising a London event are, “What is the ultimate goal of the event?” and “Who is the event aimed at?”When you know the answers to the aforementioned questions, you are ready to organize the event. As you’re done with deciding on the kind of event, you must have selected your speakers and you must be having a date in mind. Now the very next decision is the venue. As it is important to get your people in attending the event, it is vital to identify all obstacles which could prevent their attendance and overcome them.

Choosing the location

While organising a London event, you can have endless options with regards to location. While there are some venues which have the perfect postcode, they can be tough to access. While streamlining your search, you should take into account the following:

  • Which are the locations which your guests would prefer to attend if you called for an event?
  • Which locations are the most convenient for the majority of your guests?
  • Are there alternative ways of reaching the venue? Can they go for a minibus hire? In case you’re planning it somewhere in Liverpool, you have to check whether there is minibus hire Liverpool services available.
  • How far will the delegates require traveling to?
  • How are they supposed to arrive at the spot?

Checking the capacity of the venue

How many people would you invite to your event? Once you’re aware of that magic number, you can then begin narrowing down your venue options. However, make sure you don’t choose a room which isn’t big enough as you should always keep enough room for last-minute guests. There will always be some uninvited delegates arriving at the last moment.

Deciding on the event catering

Food and drinks are definitely two of the most important things when it comes to carrying on with a successful event. What is the duration of the break and how many people can be served together at the same time? Which is the best catering service around and how much innovative are the solutions offered by them?

Therefore, if you’re someone who is planning an event in London, don’t forget to take into account any of the above-mentioned points as they will help you systematically pull off the event into a grand success.

You Might Also Like

No Comments

Leave a Reply